A Medical Billing Support VA from HealthSystemVAs handles charge entry, claims submission, denial management, payment posting, and billing follow-up — inside your existing billing software, during your business hours, at a fraction of U.S. billing staff costs.
Book a Free Clinic Revenue AuditA Medical Billing Support VA from HealthSystemVAs is a HIPAA-certified remote billing professional who handles the administrative and operational tasks of your revenue cycle: entering charges from encounter data, submitting clean claims to payers, reviewing and working denials, posting payments (EOBs/ERAs), and following up on outstanding balances — within your existing billing software.
PT, chiropractic, and outpatient clinics where billing is falling behind, claims are going out with errors, denial rates are climbing, or your in-house billing staff doesn't have bandwidth to keep up with charge volume.
Enter charges from encounter data, superbills, or EHR visit notes into your billing system within your SLA.
Submit clean electronic claims to payers following correct coding, modifier, and billing guidelines.
Review denial explanations, correct errors, gather additional documentation, and resubmit.
Post EOBs and ERAs (electronic remittance) accurately against patient and payer accounts.
Call or portal-check on unpaid/pending claims; document status and escalate as needed.
Produce weekly or monthly billing summary reports for your team including denial breakdown and payer mix.
Your VA is trained on your specific platform before going live. Supported systems include:
Using something else? We train your VA on your platform at no extra charge.
Medical billing involves continuous handling of PHI including diagnoses, procedure codes, and patient financial records. Your VA accesses only your billing system with role-based credentials, uses encrypted connections, and handles all information following HIPAA minimum necessary standards. A signed BAA is in place before any billing work begins.
View our full HIPAA compliance framework →Our billing support VAs are trained in billing workflows, charge entry, claim submission, and denial management. For complex ICD-10/CPT coding decisions, a certified coder review may still be appropriate. The VA handles the operational billing tasks; your clinical staff handles code selection from encounter documentation.
Yes. Your VA is trained on your specific billing platform before going live. We support Kareo, AdvancedMD, Tebra, WebPT, DrChrono, eClinicalWorks, athenahealth, and others.
A billing VA can be a standalone resource for smaller practices or a supplement to your existing billing team for larger ones. We'll assess your volume and needs during the free audit call to recommend the right structure.
Book a free 30-minute Clinic Revenue Audit. We'll identify where your clinic is losing revenue and show you exactly how a HIPAA-trained Medical Billing Support VA can help — with no obligation.
Book Your Free Clinic Revenue Audit