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Our Story

We Help Clinics Stop Losing
Revenue They've Already Earned

HealthSystemVAs (Global Medical Virtual Assistants, LLC) is a U.S.-based staffing and operations company placing HIPAA-trained virtual medical assistants in physical therapy, chiropractic, and outpatient healthcare facilities across all 50 states.

Our Mission

Built for the Clinic That Can't Afford to Waste Another Patient

Most outpatient clinics lose 20–40% of new patient revenue before those patients ever become regulars — through missed calls, scheduling friction, slow insurance verification, and billing delays. That's not a care problem. It's an operations problem.

HealthSystemVAs exists to solve that. We source, vet, train, and place HIPAA-certified virtual medical assistants who handle the administrative load so your clinical team can focus entirely on care delivery.

Every VA we place is trained on your specific EMR, your intake protocols, your billing payer mix — before they ever touch your practice. We don't send generalists. We send healthcare specialists.

Medical virtual assistant working with clinic
Who We Are

A Healthcare-Focused Virtual Staffing Company, Not a General VA Agency

We work exclusively in healthcare. Every process, every VA, every training program is built around the specific needs of outpatient clinical practices in the United States.

HIPAA-First Operations

Every VA is HIPAA certified before placement. BAAs are signed as standard. Encrypted communication, secure data handling, and zero PHI on personal devices — non-negotiable.

Global Talent, U.S. Standards

We source from a global network of English-speaking healthcare professionals trained to U.S. clinical standards. Your VA works your clinic's exact business hours.

Partnership, Not Placement

You get a dedicated success manager. We track performance, hold regular check-ins, and replace any VA who isn't meeting your standards — at no additional cost, no questions asked.

What Makes Us Different

We're Not a Staffing Agency. We're a Clinic Operations Partner.

Healthcare-only specialization — We don't serve law firms, real estate, or tech companies. Only healthcare clinics. That means deeper training, better protocols, and VAs who already know the terminology before Day 1.
Proprietary vetting process — Every VA candidate completes multi-stage screening: HIPAA knowledge test, EMR competency check, communication assessment, and a simulated clinical workflow test before any interview with a client.
7–14 day onboarding — From signed agreement to live VA in under two weeks. No months-long recruiting cycles. No ramp-up burden on your clinical staff.
Free replacement guarantee — If your VA isn't meeting performance standards, we replace them at no additional cost. Unlimited. No time limit. No questions asked.
Month-to-month contracts — We earn your business through results. No lock-in contracts, no cancellation fees. Stay because it's working, not because you have to.
40–50% cost savings vs. U.S. staff — No payroll taxes, benefits, PTO, or unemployment costs. You pay one flat monthly rate and get a fully trained, dedicated healthcare professional. (Actual savings vary; compare your specific staffing costs.)
Clinics We Serve

Built for Outpatient Healthcare in the USA

Physical Therapy

Solo and multi-provider PT clinics

Chiropractic

High-volume chiro practices

Neurosurgery

Surgical and outpatient neuro practices

Multi-Specialty

Orthopedic, sports medicine, outpatient

Company At a Glance

About Global Medical Virtual Assistants, LLC

Oregon
U.S. Headquarters
50
States Served
15+
EMR Platforms Supported
7–14
Days to Go Live

Legal entity: Global Medical Virtual Assistants, LLC | Registered in Oregon, USA | DBA: HealthSystemVAs, ClinicVAs

Get Started

Ready to See What a HIPAA-Trained VA Can Do for Your Clinic?

Book a free 30-minute Clinic Revenue Audit. We'll review your current admin workflow, identify revenue leaks, and show you exactly how a virtual medical assistant can help — with no obligation.

Book Your Free Clinic Revenue Audit